The ROC T&C's

Participation

Participants of The ROC must be 18 years of age or older on the day of the event. Each participant must sign the disclaimer before participating in the event.

Participants will compete in the triathlon event comprising of a swim in open water, cycle on open road and run cross country entirely at their own risk.

Completion of your entry will be considered as an acceptance of the governing body rules. The British Triathlon rule book can be found here.

Whatever the weather you MUST carry the following items during the Snowdon section of the race:

Full waterproof body cover of hooded jacket and trousers (we recommend with taped seams)
Hat/buff & gloves
Water bottle / carrier
High Energy Snacks
Foil Blanket
High Factor Sun Cream
Whistle

Random checks will take place during registration and if any items are missing you will not be permitted to take part. If you don’t have the appropriate kit it would put you at too high a risk on the mountain and your race insurance would be invalid.

Participant race numbers are specific personal identifiers and may not be exchanged with or transferred/sold to any other person.

Sale and/or transfer of race numbers is strictly prohibited and may result in the disqualification and/or banning of any individuals involved from future events.

All entry fees are non-refundable, and may not be deferred toward a future event unless authorised by the Race Director. You are eligible for a full refund (minus a £10.00 admin fee and the online booking fee) within 14 days of the date you booked. This does not apply where a booking is made within 14 days of the event date. Due to the nature of these types of sporting events we are unable to make exceptions for illness, injuries, pregnancy etc.

A deferment may be agreed upon by the race director in certain circumstances up to 3 months prior to the race date. If agreed an admin fee of £15 will be payable. No deferment applications will be accepted within 3 months of the race itself.

In the event of circumstances beyond our control, which results in the potential prospect of unsafe conditions. The following terms apply:

1. We will amend the course to make the event safe, giving you warning where possible. This may include switching to a duathlon or aquathlon or a change to the start time, route(s) and/or cut off times: or

2. Where conditions cannot be made safe, cancel the event

Where the event is modified under condition 1 above, no refund will be offered. In the event of a cancellation under condition 2, competitors will be offered the option to transfer to the next year’s event under the same terms of their existing registration.

Where possible, we shall give at least 24 hours notice to any potential amendment or cancellation.

No refunds will be offered if cancellation is due to an unforeseeable natural disaster or ‘act of God’.

Under no circumstances will the race organisers be responsible for third party costs incurred by competitors for travel, accommodation or such like.

Entrants agree to abide by the Race Rules, The British Triathlon rule book and marshals directions.

Entrants understand that the use of iPods or personal stereos is not permitted at this event for safety reasons.

By taking part in The ROC, all participants confirm that their names, along with any television and/or video footage or photographs taken during their participation may be used to help publicise & promote the event or Abersoch Triple Crown events.

Participants must not be under the influence of drugs or alcohol.

Event day

Participants must follow instructions as given from all event officials including race staff, volunteers, medical personnel & security, during and after the event.

Suitable wetsuits for the swim discipline will be mandatory.
Neoprene hats and socks are permitted for THE ROC in April but not THE ROC SUMMER in September.

This is a no drafting event.  Course officials will be monitoring the cycle route, competitors found breaking this rule will be awarded a time penalty.

All participants are expected to conduct themselves in a professional and courteous manner during their participation in the event. This means, for example, that urinating or defecating anywhere on or near the course shall be strictly prohibited except in toilet facilities. Anyone violating this rule of conduct may be disqualified from the event and asked to leave the course.

Every participant shall be provided with a race number, which MUST be worn appropriately for each discipline as detailed in the Race Pack. No participant shall be permitted to participate in the event without the appropriate numbers.

All participants must write their name and details of any health problems or medication on the reverse of the race number. Participants should also inform the race organisers of any special medical conditions.

Participants must begin the event during the official recognised starting times and complete their set-up at least 20 minutes before the start of the race.

A Sweep bike will follow the back markers. Anyone who is deemed to be unable to complete the course in a time of 10 hours will be approached by a race steward and strongly advise you against continuing and you should ask the steward to radio through for a pick up vehicle to come and take you back to the finish line. If you do continue we will be unable to guarantee that marshals and drinks stations will be in place. Before starting the race please give very careful consideration to your ability to complete the course in the allotted time.

The start

Participants shall assemble for the race safety briefing 20 minutes prior to the race start.

All participants must be positioned behind the starting line when starting and must run over the start mat to activate their timing chip, failure to do so will result in a finishing time not being available for them.

Course monitoring

Any participant who refuses to obey the directions of the event official or course marshal, or who conducts himself/herself in an unsportsmanlike manner, or who uses offensive actions or language to officials, volunteers, participants or spectators may be disqualified from the event and future participation at the discretion of race officials.

Any participant who has been found by a course marshal or event official to have gained an unfair advantage by intentionally shortening the route of the race (“cutting the course”) shall be immediately disqualified from the event. Any person who participates in the event either a) without a current official race number and timing device or b) with a chip or race number not officially assigned to him/her is subject to removal and disqualification from future events.

No persons are authorised to be on the course unless they are registered participants. Therefore, no person shall be allowed to accompany a participant if he/she is not registered in the event, nor shall any participant be allowed, without the permission of the event management, to receive assistance from anyone during the progress of the event. Any person not properly displaying an authorised and issued race number shall be directed to leave the course.

Participant safety

Participants are responsible for their recognition and understanding of event signage, symbols and colour relating to participant maps, facilities and direction.

Medical personnel authorized by the event to do so may examine any participant who appears to be in distress. If in the sole opinion of authorised medical personnel it is in the best interest of the participant’s health and welfare, medical personnel may remove the participant from the event.

Participants must retire at once from race if ordered to do so by a member of the event’s official staff, official medical staff, or any person in authority, including fire and police officers.

Participants are responsible and assume liability for any and all medical expenses incurred as a result of training for and/or participation in the event, including but not limited to ambulance transport, hospital stays, physician and pharmaceutical goods and services.

In the interest of safety, the Race Director and event officials, in consultation with the Police and Emergency Services, reserve the right to delay, cancel, or suspend the race due to extreme inclement weather or a major incident on or near the event route. In these circumstances no refunds will be issued.

Similarly in the interest of safety, the Race Director may amend the course to make the event safe. This may include switching to a duathlon or aquabike. This may also include modifying the start time, route(s) and/or cut off times.

Swim distances are determined by the sea temperature using BTF rules. Should the sea temperature be below 11 degrees then a 3km trail run will replace the swim.

In the event of any major occurrences along the route, the Race Director and the Emergency Services reserve the right to alter/shorten the route, but still provide a race if possible. In these circumstances no refunds will be issued. The Race Director and the Emergency Services reserve the right to stop the race at any time, if deemed necessary. These would be in circumstances beyond our control and no refunds would be given.

In any circumstance relating to the alteration, adjustment or cancellation of the race the organisers can not be held responsible for any third party costs.

We regret we cannot allow any accompanying dogs, unless for reasons of registered disability.

Result timing

All participants are assigned a chip timing device prior to the event.

Gun time is the official time used for all prize results. Official times are calculated from the start of the race by the starting claxon to the point where the participant crosses the finish line. Times shall be rounded to the next highest second.

Participants must wear their assigned timing device continuously attached to their runner number from start line to finish line, to receive an accurate finish time.

Participants found to be wearing two or more timing devices during the race will be disqualified and their results will not be recorded.

Participants must begin the event during the official recognised starting time in order to register an official course completion time.

Exception

Any individual requesting a waiver of any of these rules from the event shall submit a written request no less than 14 days prior to the event date specifying the nature of and reasons for the request.

Amendments/Reservations/Acknowledgements

Event officials reserve the right to modify, supplement or waive all or part of the event rules without notice. It is participants’ responsibility to check the Event website for any changes. Participants shall be bound by any modification or supplement of the event rules published prior to the event. Failure to follow these event rules, as may be amended, will result in immediate disqualification, loss of prize money and removal from official results.